The AMERICA Club Games for Gamers

America: Auckland University Roleplaying Group AGM 2 August 2005

Started 7pm Present – 33 Apologies – 1 Minutes of the previous AGM read and then passed as accurate record of meeting.

President Report BC happened – Yay! AC happened – Yay! Even had squirrels. Tuesday nights are happening and blooming – Yay! We are doing well!

Treasurers Report We have money! Both tournaments have not made a loss. We have applied for and were successful in two club grant rounds. Bank account presented as record of current Uni held funds. We have $1,452.24 (minus several cheques not presented) so we are set for BC 2006.

Tournaments Report Americas Cup – Yay! BattleCry – coming up February 2006 10th and 11th. Posters etc out soon.

Live Officers Report We have live games, yay!

Elections and Position Descriptions:

President: overseeing the rest of the committee, helping stuff happen. Nominations: Gary (Victor/Cameron) 19 [Elected] Karen (self/James) 10 No Confidence 2 Abstain 2

Secretary: booking rooms, taking minutes, being a contact person for club Nominations: Vic (self/Rowena) 22 [Elected] Cameron (Danielle/Liz) declined Kirsten (Gene/Gary) 8 No Confidence 0 Abstain 4

Treasurer: collect membership, keep accounts, annual audit, club grants Nominations James (Gary/Ben) 22 [Elected] Karen (Chris/Rowena) 11 Lauchlan declined Victor (self/Jason) withdrawn No Confidence 0 Abstain 1 (Cameron)

Vice President: ring arounds, advertising, hook-ups with emails etc Nominations Karen (Dave/Chris) 17 [Elected] Gene (Jason/Kirsten) 11 Jason declined Nathan (Vic/Kirsten) withdrawn No Confidence 1 Abstain 5

Live Officer: run/organise a Live game at America’s Cup and at BattleCry, 1 intro game Nominations: Danielle (Gavin/Liz) 26 [Elected] Chris H (Gene) declined Rowena (Cameron) declined No Confidence 5 Abstain 3

PseudoDragon Editor: at least 2 PseudoDragons published during the year, 1 at the SGM and 1 at the AGM Nominations Rowena (Jason/Karen) 14 [Elected] Gene (Chris/Cameron) 12 Conrad (self/Lex) declined Dave (Lex) declined No Confidence 0 Abstain 7

Librarian: store 3 filing cabinets worth of books and games, issue/return stuff Nominations: Cameron (Conrad/Rowena) 25 [Elected] No Confidence 4 Abstain 2

Motions:

Motion 1: To add a section to our club constitution which states:

America Supported Live Action Roleplaying.

America Supported Live Games can expect to receive:

1: Printing and related costs reimbursed on presentation of relevant receipts to the America Treasurer.

2: Bookings at the University under the America name for space required for the game.

3: Free advertising in America publications, mail groups and club organised ring-arounds.

4: Costs for props and other game related support material which have been approved by the America committee on presentation of relevant receipts to the America Treasurer. The amount to be reimbursed to directly relate to the percentage of current America members in the game.

5: Costs relating to venue, catering etc for special events which have been approved by the America committee, such events not to be supported more than twice yearly on the presentation of relevant receipts to the America Treasurer. The amount to be reimbursed to directly relate to the percentage of current America members in the game.

America expects America Supported Live Games to:

1: Be open to all current America members. Personal disputes should be dealt with outside the aegis of club issues and serious misconduct should be dealt with by the committee.

2: Be free or have discounted entry for America members.

3: Be run at a venue which is easily accessible to all America members, preferably in a club booked venue.

4: Have a majority of players in the game current America members, at the discretion of the committee.

5: Have an America member as the head Storyteller/GM/Organiser. They also have to supply the club with information relating to the game when requested and be able to report to the club at meetings relating to the use of club funds and related outcomes.

Motion discussed. Final wording of proposal (as above) put forward to accept by Jason/Gavin/Karen For 29 Against 0 Abstain 0 Motion passed.

Motion 2: All spending over $10 by the club should be posted to the America mailing list. (discussion/consensus was once a month posting would be sufficient) Motion put forward by Andrew/Hamish For 21 Against 4 Abstain 5

Motion 3: University Alumni proposal (Karen) Does the club wish to support the proposal of club membership being added to people’s Ulumni records? Yes 23 No 2 Abstain 6 Do we make it a tick box on the membership form where you tick to say you do want your details added? Yes 21 No 0 Abstain 5 Passed

Motion 4: Add a new non-voting committee position of “web guru/spy master/internet officer” (Karen) For 16 Against 4 Abstain 5

Nominations: Gene (Karen/Jason) 19 [Elected] Chris declined Anthony (self/Lex) 1 Conrad (self/Rowena) 3 No Confidence 2 Abstain 1

Notices:

1: Rowena. After carrying out the PseudoDragon survey, there are two groups who want/don’t want the committee character sheets in the PsuedoDragon. If you have any views on this please see Rowena.

2: Rowena. Promotion for her Seattle Live Masquerade game, on the 1st Sat of the month.

3: Karen. Left over BattleCry teeshirts. (still have 2 left)

4: Chris. Promotion for the Auckland One World By Night Game, on the 2nd Sat of the month.

5: Lex promoted the Doctor Who Convention.

6: Craig from Diatribe talked about the NZ/Auckland Larp web forums and group.

Finished 9:15pm