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2004 - AGM Minutes

America: Auckland University Roleplaying Group AGM 28th September 2004

Start 7.10pm Present: 25 members, 1 guest Apologies: Malcolm

Minutes from last AGM and SGM were read and passed as a correct record.

Jason put forward the motion that the “speaking ball” be renamed to “speaking bean bag”. Motion was seconded by Lex. Voted yes:13 no 3. Passed 

President’s Report from Cameron Burns “I did crap all and take responsibility for any club stuffing up. America’s Cup happened. That’s about it”

Secretary’s Report (wasn’t one as previous Secretary had stepped down already)

Treasurer’s Report from Karen Dransfield We lost money at BattleCry this year around $500. We lost money at America’s Cup this year around $50 but that will reduce if I sell all the last of the fizzy from America’s Cup. Our Audit has been approved by the AUSA accountant and I now know what records they need, as they changed stuff this year. I am putting in a Clubs Grant for money.

Discussion on constitution Matt forwarded the motion to reword one of the club aims from “Facilitate roleplaying on campus” to Facilitate gaming, in particular roleplaying, on campus.” Motion seconded by Bernard. Voted In favour: 16 Against 2 Abstaining 2. Motion Passed.

Elections: All previous committee members spoke describing what the job included. Mention was made that if you accepted a nomination, that you were accepting that 2 weekends of the following year (BattleCry and America’s Cup) were not yours, but the clubs and you would be required to be there. Each candidate who accepted nomination spoke on what they could offer the position.

President candidates: Gary (nom: Victor sec: Zander) accepted Jason (nom: Bernard sec: Porl) accepted Chthulu (nom: Matt sec: Stephanie) Voting went Gary 5 Jason 12 Chthulu 3 Jason elected President

Secretary candidates: Victor (nom: Jason sec: Cameron) not accepted Cameron (nom: Lex sec: Karen) not accepted Shaun (self nomination sec: Rowena) Voting went Shaun 18 Abstain 2 Shaun elected Secretary

Treasurer candidates: Karen (self nominated sec: Dave) accepted Gary (nom: Matt sec: Victor) not accepted Victor not accepted Patrick not accepted as already has position Voting went Karen 13 no confidence 1 abstain 5 Karen elected Treasurer

VP (Vice President) candidates: Cameron (nom: Jason sec: Bernard) accepted Zander not accepted Voting went Cameron 18 Cameron elected VP

Live Officer candidates: Porl (nom: Jason) not accepted Chris (nom: Matt sec: Bernard) accepted Rowena not accepted Stephanie (nom: Rowena sec: Cameron) accepted Voting went Chris 11 Stephanie 5 Abstain 1 Chris elected Live Officer

PseudoDragon Editor candidates: Lex (nom: Jason sec: Bernard) accepted Victor (self nominated sec: Cameron) accepted Rowena (self nominated sec: Stephanie) accepted Voting went Lex 3 Victor 5 Rowena 6 Rowena elected PseudoDragon Editor

Archivist candidates: Cameron (self nominated sec: Rowena) accepted Voting went Cameron 16 abstain 3 Cameron elected Archivist

General Business:

  1. Craig from the Diatribe website talked to the club a bit about his new NZ Live/Larp website and forums area. http://exquire.org/diatribe/

  2. BattleCry and America’s Cup Discussion proposed by Karen The last 2 years our tournaments have been losing money and turn outs have been low. Are these tournaments what the club members want us to run, or do the members want something else? There was much discussion about the pros and cons of the history of the club tournaments, the style of tournaments we run and when we run them. Overall is was decided to go ahead with BattleCry, and try and make it a big thing, push it far and wide and see if we can make it like previous big tournaments, and then afterwards look at how it turned out and make a separate decision about America’s Cup next year at the SGM.

  3. PseudoDragon Magazine. A discussion about having pdf only copies, printed only or a combination. Victor offered to take the magazine and turn it into a pdf file. Discussion ended with printing a paper version for the last one this year, and next year have the option of printed or pdf on membership forms.

  4. Kapcon. Karen advertised Kapcon which is happening in Wellington during January 23/24th 2005.

  5. DnD 30th birthday party on the 16th of October at Karen’s place.

  6. Karen running a killing round if anyone wanted to take part.

  7. Cameron advertising a Car Rally his is planning to run in 2005, if anyone wants to help him get in touch.

  8. Lex advertised Mordavia the 10/12 December 2004. See their website for more details

  9. Karen proposed the motion of selling some of the extra mass-multiple copies of books we have in the library. Proposal was to offer books to club members first, and then sell on Trade me or Ebay if no takers. Motion was put to a vote and passed.

Jason closed the meeting around 9pm

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